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ModulesEventsCreating an event

Creating an event

Build an event end-to-end: details, shifts, publish. Once published, the public signup URL is live for volunteers immediately.

Who this is for: Editor / Admin / Owner with events.manage.

Steps

  1. Open Events → + New event.
  2. Fill the event details:
    • Name — what the public will see.
    • Description — short paragraph; Markdown supported.
    • Date — start date (one-off) or range (multi-day).
    • Location — venue name + address (or “Virtual”).
    • Go-live date (optional) — if set, CartonCrew publishes the event automatically on that date via a Vercel cron. Useful when you’ve finished setup early.
  3. Save. You’re on the event detail page.
  4. Click + Add shift for each volunteer slot. Each shift takes:
    • Date and time
    • Role (e.g. “Server”, “Setup”)
    • Capacity — how many volunteers needed
    • Notes — anything signup-page-visible
  5. Repeat for every shift. Use the Schedule wizard if you have many similar shifts.
  6. When everything’s ready, click Publish. The event’s public URL is now live; the View signup page ↗ link opens it in a new tab.

What you’ll see

Interactive demo — coming soonCreate an event with shifts + publishRecorder brief: D2 — Create an event with shifts and publish. New-event modal → 2 shifts with capacity → publish → public signup page live.

Common issues

  • Public URL gives 404 — event is still draft. Click Publish.
  • “Capacity exceeded” when someone signs up — shift is full; either raise the capacity or close it.
  • Forgot to set Go-live, want to launch later — keep the event in draft. Publish manually when ready.

Last updated: 2026-06-01 · Applies to: CartonCrew v1.55+

OverviewBulk-managing shifts